You have just found a property to buy, and your notary is asking you for a mortgage statement. The document to fill out has an uninviting name: cerfa form 3233-SD (also referenced as Cerfa 11194). Behind this administrative label lies a request for information addressed to the Land Registration Service (SPF). If filled out incorrectly, this form is returned without processing, sometimes after several weeks of waiting.
Designation of the property on the cerfa 3233-SD: the most common sticking point
The part of the form dedicated to the designation of the property is the one that causes the most rejections. Many applicants simply write the property’s postal address. The SPF expects something else: the complete cadastral reference (section and parcel number).
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For a condominium apartment, you must also provide the lot number as it appears in the condominium regulations or in the sales deed. Without this detail, the SPF may limit its response to a partial property file or even outright refuse the request.
Where can you find these references? The online cadastre (cadastre.gouv.fr) provides the section and parcel number based on an address. The lot number is found on the latest notarial deed related to the property. Before filling out the cerfa form 3233-SD, gather these elements: you will avoid unnecessary back-and-forth with the SPF.
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Choosing the right type of search: property, individual, or legal entity
The form offers three types of requests. Each corresponds to a different objective, and checking the wrong box leads to an irrelevant response.
- Property file: you are looking for the legal history of a specific parcel (transfers, mortgages, easements). This is the most common request when purchasing real estate.
- Personal file on an individual: you want to know the real estate assets of a specific individual (name, first names, date and place of birth are mandatory).
- Personal file on a legal entity: same logic, but for a company or a real estate investment company (SCI). The SIREN number and the exact name are required.
A common mistake is to request a property file by only providing the owner’s name, without a cadastral reference. The SPF processes the request according to the checked box, not according to the applicant’s intention.
Search period and identity of the applicant: two administrative traps
Beware of the requested period
The cerfa 3233-SD covers information recorded from January 1, 1956. You can request a statement for this entire period or limit it to a few years. In practice, a request covering several decades without justification is likely to be split or rejected by some SPFs.
If you are purchasing a property, limit the search to the last thirty years. This is generally sufficient to identify ongoing mortgages and privileges. Specify the reason for the chosen range if it exceeds this duration.
Consistency between identity and legal capacity
Since a DGFiP circular in February 2023, SPFs systematically check the consistency between the identity of the applicant and the legal capacity invoked on the form. Are you presenting yourself as a representative? Attach the mandate. Are you acting for a company? Add a recent Kbis extract. The absence of supporting documents has become a common cause for additional requests, extending processing times.
Return method and sending to the competent SPF
A detail often overlooked: the form does not provide a box dedicated to the desired return method. With the gradual dematerialization of exchanges (via Télé@ctes in particular), several SPFs now require an explicit mention of the response method (secure email, postal mail, professional portal). Add this detail on a separate sheet or in a cover letter.
The form must be sent to the SPF that geographically covers the property in question (not the one for your home). For a personal file, it is the SPF for the location of the sought properties. The site impots.gouv.fr allows you to find the competent SPF based on a municipality.
Summary before sending
Before posting or transmitting your request, check these points:
- The box corresponding to the type of search (property, individual, legal entity) is checked.
- The cadastral references (section, parcel number, lot number if applicable) are provided for a property file.
- The complete identity (name, first names, date and place of birth or SIREN) is indicated for a personal file.
- The search period is specified and justified if it is broad.
- The additional documents (mandate, Kbis, identity document) accompany the form if your legal capacity requires it.
- The desired return method is mentioned in an attached letter.
The cerfa 3233-SD is not a complex form in itself. Rejections almost always come from an incomplete designation of the property or a mismatch between the declared capacity and the provided supporting documents. Taking ten minutes to check each section before sending saves several weeks on the SPF’s response time.